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Extraordinary General Meeting

Meeting was held: 

25th April 2015

Moore Blatch LLP 2 The Green Richmond London TW9 1PL

15:30 to 16:30

You can read our current articles of association here.

Articles of Association – Passed Amendments

When The Encephalitis Society was formed, the purposes and the rules for how it should operate were set down in a governing document. However with the passage of time, new needs and ways of operating have developed and so the governing document needs updating to reflect these changes. Keeping a governing document under review helps to ensure that it is up to date and properly reflects what a charity does and how it operates.

In these circumstances it is the duty of the Trustees to seek to change the governing document in order to ensure the charity’s continuing effectiveness. Two area that have been updated are contained with the Proceedings of Trustee’s section. The Society’s original articles state that a Trustee must authorise all expenditure from our accounts, this includes cheques. As The Society has grown significantly since the document was written, it is no longer practicable for Trustees to authorise all cheques and payments but rather to delegate this responsibility to the staff team in accordance with the charity’s agreed financial policy and procedures.

The governing document now allows the provision for the Trustees to meet using electronic technology, such as Skype and teleconferencing. Having this provision will allow much greater flexibility for Trustees in their meetings.  For example, still being able to participate in the governance of the charity on the rare occasion they were unable to attend in-person.

All changes were given due deliberation and were made with care.

Passed amends:

Proceedings of Trustees:

Amendment to Article 41

Introduction of clause 41(a)

A meeting may be held by suitable electronic means agreed by the Trustees in which each participant is able to communicate with all other participants.

Amendment to Article 48:

Remove ‘one of which must be a Trustee’

Add ‘in accordance with the Charity’s agreed financial controls policy and procedure’.

The amendments have been sent to the Charity Commission and Companies House . 

The Encephalitis Society is the operating name of the Encephalitis Support Group which is a registered Charity and Company Limited by Guarantee.

Registered in England and Wales No. 4189027. Registered Office as above. Registered Charity No. 1087843.