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Short Film Entries

 

SHOW US WHAT THE WORLD SHOULD KNOW ABOUT ENCEPHALITIS for World Encephalitis Day on February 22, 2016.

The Encephalitis Society has launched a Short Film, Digital Art & Photography Competition and we need YOU to submit entries in our SHORT FILM category and win some fantastic prizes. We hope our competition, timed to coincide with The Society’s 2016 theme of Year of the Narrative, will raise awareness of Encephalitis across the globe.

Winners in each of the three categories will receive a trophy and either:

*£500 in Amazon vouchers; or

*A VIP trip to London, including flights and two night’s accommodation, where they will be guests of honour at our prestigious World Encephalitis Day exhibition later this year.

Runners-up will be presented with a trophy, £250 in Amazon vouchers and two places as guests of honour at the World Encephalitis Day exhibition in London.

All winners and runners-up will also be highlighted in a World Encephalitis Day feature in Connect, the quarterly magazine of The Encephalitis Society.

To enter, please fill out the entry form below and then upload your film as a video response on YouTube.

Entrants must create an account with YouTube and upload their film on their YouTube page. When uploading a film on YouTube, entrants must tag their film with the following keywords so that people can find their film on YouTube:

Encephalitis

World Encephalitis Day

The Encephalitis Society

Acquired Brain Injury

Neurology

 Also in the description box, entrants must include the following text: “This film has been entered into the 2016 World Encephalitis Day short film competition at www.worldencephalitisday.org.” YouTube comments must be turned off by entrant upon uploading the film to the site. After submitting the film to the Encephalitis Society YouTube channel, entrants must complete the online application on the 2016 World Encephalitis Day competition website at www.worldencephalitisday.org

The closing date is January 31.

Good luck!


Short Film Entry Criteria

We do not want an epic three hour film – five minutes at the most – just long enough for you to show the people of the world what they should know about Encephalitis.

It could be a music video

It could be an interview

It could be an documentary

The choice is yours - and the only limit is your imagination.

And fear not if you do not have a camcorder on which to record your short film - most phones today can do the job with a little editing help from a package such as Windows Movie Maker.

The closing date for entries is January 31, 2016.

FAQs - Frequently Asked Questions

Competition FAQS

What is the 2016 World Encephalitis Day Short Film, Digital Art and Photography Competition?

To celebrate the third annual World Encephalitis Day on February 22, 2016, The Encephalitis Society has decided to hold a Short Film, Digital Art and Photography Competition to raise awareness of the condition and encourage people who have been affected by the condition in some shape or form to Show Us What The World Should Know About Encephalitis.

The competition ties in with The Encephalitis Society’s theme for 2016 - The Year of the Narrative. We want to hear from the public about their experiences of Encephalitis.

There are three categories in which people of any age can enter – Short Film, Digital Art and Photography.

What are the deadlines for the 2016 World Encephalitis Day Short Film, Digital Art and Photography Competition?

The closing date for entries is 23.59pm GMT on January 31, 2016.

A shortlist of entries in each of the three categories will be published on February 7.

Winners will be determined by public vote with voters able to cast their vote until 10am GMT on February 22.

The winners and runners-up will be announced an hour later at 11am GMT on February 22.

Can I submit more than one entry?

Yes, you can. Although we have restricted it to one entry only in each of the three categories: Short Film; Digital Art; and Photography.

Therefore, you can submit a short film, piece of digital art and a photograph. 

How do I Enter?

An online entry form can be found HERE 

  • For Digital Art entries, the online entry form should be completed and the artwork sent by email to comms@encephalitis.info by 23.59pm on January 31, 2016.

Please include your full name and the title of your Digital Art entry.

  • For Photograph entries, the online entry form should be completed and the photograph then sent by email to comms@encephalitis.info by 23.59pm on January 31, 2016.

Please include your full name and the title of your Photograph.

  • For Short Film entries, the online entry form should be completed and the short film uploaded to You Tube by 23.59pm on January 31, 2016.

Short films should not be more than five minutes in length. Entrants must create an account with YouTube and upload their film on their YouTube page. When uploading a film on YouTube, entrants must tag their film with the following keywords so that people can find their film on YouTube:

Encephalitis

World Encephalitis Day

The Encephalitis Society

Acquired Brain Injury

Neurology

#ShowYouKnow

Also in the description box, entrants must include the following text: “This film has been entered into the 2016 World Encephalitis Day short film competition at www.worldencephalitisday.org.” YouTube comments must be turned off by entrant upon uploading the film to the site.

Full details of the competition’s rules and regulations can be found on www.worldencephalitisday.org

My Short Film is in a different language to English, what kind of subtitles are needed?

All short films that contain a significant amount of non-English dialogue must include on-screen English subtitles.

What size/format should I submit for my Photography entry?

Images should be no smaller than 800KB and no larger than 5MB. Images should be JPEG files. All entrants must be able to supply a high resolution image suitable for printing in exhibitions, newsletters and any promotional materials should the image be required.

What kind of equipment can I use for my Digital Art entry?

Work should be created, at least in part, on computers, tablets, digital cameras or smartphones. Traditional artwork can be part of the process, but must not be digitised versions of traditional work.

I want to add/correct the information given in my application. How do I do that?

Please send an email with updated information by emailing comms@encephalitis.info

How much is the entry fee?

Entry is free and open to anyone across the world.

Is there an age limit for the competition?

There is no age limit - we welcome entries from any age. However, any entries that are by children under the age of 18, or feature children under the age of 18, must include permission from a parent or legal guardian before they can be published, you can find the consent form here. It is the responsibility of the film maker, photographer or digital artist to obtain permission from the parent or guardian of any actors or subjects who appear in their entry.

How do I get the latest information about The Encephalitis Society and World Encephalitis Day?

The World Encephalitis Day website is continuously updated, so keep checking as February 22 approaches.

Make sure to join The Encephalitis Society for updates, last minute additions and more. Membership is FREE

Like The Encephalitis Society on Facebook. Share the photographs and videos of you taking part in the competition with fellow entrants of the competition.

Follow The Encephalitis Society on Twitter. In the run-up to World Encephalitis Day and on the day itself, we will tweet about the competition, breaking news and more.

How are the entries shortlisted for the public vote?

Following the competition closing date of 23.59pm GMT on January 31, a panel of judges chosen by The Encephalitis Society will narrow down the number of entries to create a shortlist which will then be opened to the public vote.

To vote for your favourite entry, you must become a member of The Encephalitis Society. Membership is FREE.

Each voter can cast a single vote in each of the three categories: Short Film; Digital Art; and Photography.

If my entry is not shortlisted, can I get an explanation on the decision or a feedback?

Many different aspects will be considered by the judging panel when deciding on the shortlist in each of the categories.

Please understand that the decisions of the judges will not be made public.

How are the Winners decided?

The entry with the most votes in each of the three categories at 10am GMT on February 22 will be crowned the winner of their respected competition.

The winners will be announced at 11am GMT on February 22.

There will also be prizes for the runners-up in each of the categories.

How important is my Social Media presence?

The simple answer is: very important. Not only can a good social media presence help your entry to reach more people, it can also help shortlisted finalists to achieve more votes for the top prize. A good social media presence can also help to spread the word about Encephalitis which is what the aim is of World Encephalitis Day.

Please Tweet, Facebook, Instagram your entries to raise the profile of Encephalitis and let more people know about this often devastating condition.

Terms and Conditions

The Encephalitis Society (“The Society”) is holding a 2016 Short Film, Digital Art & Photography Competition to mark World Encephalitis Day (“WED”) on February 22 and raise awareness about Encephalitis and the work of The Society.

All entrants in the competition must comply with all the provisions set out in these Rules and Guidelines.

The  Society has the right, at its sole discretion, to refuse and remove any entry, in whole or in part, that its finds to be in violation of these Rules and Guidelines, unlawful, inconsistent with the purpose of the competition, or otherwise objectionable.

Any entrant failing to comply with the Rules and Guidelines will be considered ineligible for participation. The Society has the right, but not the obligation, to monitor the competition and determine compliance with these Rules and Guidelines. The Society also has the right, at its sole discretion, to refuse and remove any film, photograph or Digital Artwork in whole or in part, that is found to be in violation of these Rules and Guidelines, unlawful, inconsistent with the purpose of the competition, or otherwise objectionable.

ELIGIBILITY

The competition is open to all residents across the world. There is no entry fee.

Employees of The Society and their family members and those living in their immediate households, whether or not related, and of any competition sponsor, are not eligible to enter the competition or win a prize, but may enter the festival.

Multiple submissions from the same entrant in accordance with the Rules and Guidelines are acceptable; however, the same entry must not be submitted separately by multiple entrants.

ENTRY REQUIREMENTS

Application Form: All entrants must complete the online application form

Time Limit: Eligible short films must be no more than 5:00 minutes in duration.

Language: Films in all languages are acceptable. However, entrants must include subtitles in English, as The Society will not translate films.

Deadline: All short film, digital art and photography entries must be submitted to The Society’s YouTube channel by 11.59pm GMT on January 31. Late entries will not be accepted.

Subject: Entries must focus on Encephalitis and “Show Us What The World Should Know About Encephalitis.” 

HOW TO ENTER

Short Film

All film makers must upload their film as a video response on YouTube and fill in the online entry form.

Entrants must create an account with YouTube and upload their film on their YouTube page. When uploading a film on YouTube, entrants must tag their film with the following keywords so that people can find their film on YouTube:

Encephalitis

World Encephalitis Day

The Encephalitis Society

Acquired Brain Injury

Neurology

#ShowYouKnow

Also in the description box, entrants must include the following text: “This film has been entered into the 2016 World Encephalitis Day short film competition at www.worldencephalitisday.org.” YouTube comments must be turned off by entrant upon uploading the film to the site. After submitting the film to the Encephalitis Society YouTube channel, entrants must complete the online application on the 2016 World Encephalitis Day competition.

Digital Art and Photography

Entrants must fill out the online application form. Entrants must include their contact details and a brief (maximum 200 words) about their piece of digital art or photograph.

Entries can then be sent to comms@encephalitis.info

JUDGES and JUDGING CRITERIA

Judges will be chosen by The Encephalitis Society and will consist of Society staff, Members and supporters and one or more individuals with some level of artistic background. Films, photographs and digital artwork entered into the competition will be shortlisted by the judging panel. The decisions of the judges are final and binding, and not subject to appeal.

All winners will be notified in February. Prizes are not transferable. Each winner will be responsible for submitting any required ethics-related report to the winner’s employer or, if a winner is a government official, to the appropriate government office. Each winner will be requested to advise The Encephalitis Society if they must also submit a report to the winner’s employer or, if a winner is a government official, to the appropriate government office.

PUBLIC VOTING

The winners will not be picked by the judges; rather, the number of votes received from the public from 00:00 GMT on February 7, 2016, to 10am GMT on February 22, 2016, on the 2016 World Encephalitis Day website – will determine the winner.

Membership of The Encephalitis Society will be required to vote. Votes will be visible on the website and tallied by Encephalitis Society staff. The voting results are final and are not subject to appeal.

FESTIVAL and COMPETITION ENTRANTS’ CONDUCT

All entrants of the competition must not submit any pieces that in whole or in part violates or infringes in any way upon the rights of others; which is unlawful, threatening, abusive, defamatory, invasive of privacy or publicity rights; vulgar, obscene, profane, contains morbid images or otherwise objectionable material; which encourages conduct that would constitute a criminal offense; gives rise to civil liability or otherwise violates any law; or which contains any advertising or any solicitation with respect to products or services. Entrants must not modify, exploit, create derivative works of, or otherwise interfere with the material submitted by other entrants. In the event of permitted copying, distribution or publication of such material, no changes in or deletion of author attribution, trademark legend, or copyright notice must be made. Subject matter may be light-hearted but should not mock those affected by Encephalitis or acquired brain injuries.

AUTHORSHIP and CO-AUTHORSHIP

Films, photographs and artwork can be submitted by one individual (sole author) or by a group of individuals (co-authors). The author(s) is (are) the person(s) or group whose name(s) is (are) submitted on the application. Persons who participated in the creation and/or production of a film, but whose names were not submitted on the application will not be considered authors or otherwise added as creators and/or producers after the film is submitted. These participants also will not be eligible to win the prizes given for the winning film in each category. In case of a group entry, the names of all individuals of the group must be included on the application. If the same piece has been submitted by more than one individual in a group through separate applications, only the first application will be eligible for the competition. The other registrations will be cancelled and their entrants will not be considered authors of the film, photograph or artwork nor will they be eligible for the prizes.

THIRD PARTY RIGHTS and CLEARANCES

Proprietary Rights

Submissions must be the original work of the entrant and must not infringe upon the copyrights, trademarks, rights of privacy, rights of publicity, or any other proprietary rights of any person or entity.

Entrants must obtain all necessary releases, including the following:

  1. Location releases for footage shot at any location;
  2. Name, voice, and likeness releases for any person whose name, voice, likeness and/or feature appears in a film, other than the entrant(s);
  3. Releases for the use of any props, set dressings, and other materials used in a film; and
  4. Releases from any individuals participating in the production of a film, photograph or piece of artwork and releases for any other audio and/or audio-visual materials not wholly owned by the participant(s), which are used in a film.

Permissions

If the submission contains any material or elements that are not owned by the entrant(s) and/or are subject to proprietary rights of third parties, the entrant(s) warrant(s) that any third parties owning material included in the submission, has(ve) expressly granted to The Encephalitis Society the worldwide, royalty-free, perpetual, irrevocable, non-exclusive right and license to copy, reproduce, display, transmit, distribute, edit, publish, translate, and otherwise use such material, in whole or in part, in any form, media, or technology now known or later developed, for the full term of any copyright, including any extensions and renewals, for the purpose of promoting and supporting the missions of The Encephalitis Society. This license includes the right of The Encephalitis Society to incorporate such third-party material into other works.

Burden of Determination

The burden of determining whether material is protected by copyright, trademark, rights of privacy, publicity, or any other proprietary rights rests with the entrant. The entrant bears the sole liability for any damage resulting from any infringement of copyrights, proprietary rights, or any other harm resulting from such a submission.

Minors

If any person(s) appearing in any film, photograph or artwork is (are) under the age of majority in their country of residence, the original signature of a parent or legal guardian is required with each release. Entrant must obtain such releases before submitting an entry to the competition.

Individually Identifiable Health Information

Entrants are required to obtain appropriate authorizations to use and disclose individually identifiable health information.

TERMINATION, CANCELLATION, SUSPENSION, DISQUALIFICATION

The Encephalitis Society reserves the right, at its sole discretion, to cancel, terminate, modify, or suspend the 2016 World Encephalitis Day Short Film, Digital Art & Photography competition in whole or in part and without prior notice at any time, or to render ineligible any submission and disqualify the entrant(s), in whole or in part and without prior notice at any time, for any reason, including if The Encephalitis Society suspects, or actually finds, that:

  1. The entry(ies) actually or potentially infringes upon any third party’s intellectual property right or it is discovered that the necessary permissions for an entry have not been obtained (see Section 8). The Encephalitis Society reserves the right to verify that any intellectual property rights are not infringed and that all related permissions have been obtained.
  2. The entry does not comply with the established entry requirements or in the sole discretion of The Encephalitis Society, the film, photograph or artwork contains obscene, unlawful, or other objectionable material, as defined in Section 6.
  3. The competition entry is advertising or promoting products or services.
  4. The entrant(s) is (are) tampering with or otherwise commit(s) fraud relating to the entry process or the operation of the 2016 World Encephalitis Day Short Film, Digital Art and Photography competition.
  5. The entrant(s) is (are) acting in violation of these Rules and Guidelines.

USER RIGHTS

Entrant grants to The Encephalitis Society a worldwide, royalty-free, perpetual, irrevocable, non-exclusive right and license to copy, reproduce, display, transmit, distribute, edit, publish, translate, and otherwise use the submitted entries, in whole or in part, in any form, media, or technology now known or later developed, for the full term of any copyright, including any extensions and renewals, for the purpose of promoting and supporting the missions of The Encephalitis Society. This license includes the right of The Encephalitis Society to incorporate the submitted entries into other works. The Encephalitis Society is not required to credit the entrant under this license. Entrant grants to The Encephalitis Society the right to use the entrants’ names, likenesses, photographs, voices, sounds, and biographical information in connection with the 2016 World Encephalitis Day Short Film, Digital Art & Photography competition and for any and all advertising, publicity, and promotional purposes relating to the competition or promoting and supporting the missions of The Encephalitis Society. The Encephalitis Society is not obliged to compensate the entrant for use of the submitted material, unless required by law.

DISCLAIMER of LIABILITY

All entrant(s), by registering with the 2016 World Encephalitis Day Short Film, Digital Art and Photography competition, agree(s) that The Encephalitis Society, and its affiliates, subsidiaries, agents, representatives, employees, and contractors are released and discharged from and against all and any costs, claims, damages, liabilities, and expenses of any sort arising out of, or generally relating to, the following: submission of the material for the 2016 World Encephalitis Day Short Film, Digital Art and Photography competition and participation in it, the use of the material by The Encephalitis Society, the decisions made or actions taken by The Encephalitis Society in connection to the conduct and administration of the competition and the acceptance and use on its part of any prize. The Encephalitis Society, and its affiliates, subsidiaries, agents, representatives, employees, and contractors are not responsible for technical failures of any kind; any problems, delays, or results arising from any technical, software; equipment malfunctions, hacking, computer viruses, or congestion; unavailability of the competition website; any other technical, equipment, or human errors of any kind with regards to the administration of the competition; or any damage or alteration to the entrants’ film that may occur in connection with the uploading or display of a film, photograph or artwork. Also, The Encephalitis Society is not liable for any failure to screen the entries on the Internet or at any venue. The entrant(s) specifically acknowledge(s) that The Encephalitis Society is not liable for the defamatory, offensive, or illegal conduct of other entrant(s) or of comments made on YouTube or anywhere a competition entry is posted and that the risk of injury from the foregoing rests entirely with the entrant(s). The entrant(s) also waive(s) any right to seek injunctive action or other equitable relief relating to any claim against The Encephalitis Society, and its subsidiaries, agents, representatives, employees, and contractors.

CHANGES to the RULES and GUIDELINES

The Encephalitis Society has the right at any time and without prior notice to modify, suspend, or terminate the 2016 World Encephalitis Day Short Film, Digital Art and Photography competition or the Rules and Guidelines, or any part thereof, and impose new Rules or Guidelines, if it considers appropriate. Such changes, modifications, additions, or deletions will be effective immediately upon notice, which may be given by posting on the 2016 World Encephalitis Day website.

Download the Terms and Conditions

The Encephalitis Society is the operating name of the Encephalitis Support Group which is a registered Charity and Company Limited by Guarantee.

Registered in England and Wales No. 4189027. Registered Office as above. Registered Charity No. 1087843.